Food services and conference facilities (without accommodation)
Criteria
Prices
Food services and conference facilities without accommodation, such as restaurants, canteens, commercial kitchens, cafés, and conference centres are included in the product group. Catering, take-away and fast-food restaurants can also be certified with the Nordic Swan Ecolabel.
A Nordic Swan Ecolabelled food service and conference facilities must meet strict environmental requirements and take a holistic approach to environmental work related to energy, water, food, waste, chemicals, and procurement. The company must work in a structured and dynamic way to reduce their consumption of resources and to optimize their daily operations with regard to the environment.
The requirements include:
- Reducing their environmental footprint by serving more sustainable food. For example, by offering vegetarian food, preferably use locally produced ingredients, and by avoiding endangered fish and seafood species. Palm oil cannot be used in the fryer.
- Serving a high proportion of organic food and drink.
- Energy and CO2-reducing measures to limit the environmental footprint.
- Efficient use of water.
- Efficient recycling, to ensure material recycling and a more circular use of resources.
- Implementing routines to prevent food waste.
- No use of disposable items in daily serving.
- Strict environmental requirements for disposable items for catering, take away and fast food.
- Limiting harmful and unwanted chemicals by using ecolabelled products for general cleaning, dish washing and laundry.
- The use of several ecolabelled products and services.
- Training of the employees so that everyone is involved in the environmental work.
- Criteria document version 1.5 (Norwegian)
Valid until 30-06-2027, Publish date 23-08-2025 - Criteria document version 1.5 (English)
Valid until 30-06-2027, Publish date 23-08-2025 - Criteria document version 1.5 (Danish)
Valid until 30-06-2027, Publish date 03-09-2025 - Criteria document version 1.5 (Swedish)
Valid until 30-06-2027, Publish date 03-09-2025
Nordic fee
Valid from 01-01-2025 til 31-12-2025
Publish date: 13-09-2024
| Application fee (incl. one inspection visit within the Nordic region) | 1,952 € |
| Fee per additional unit in a chain - if applications are coordinated centrally by same contact person* | 836 € |
| Annual licence fee for Denmark based on turnover per unit + VAT: | |
| Unit total turnover 0-1,854 mio. € | 0.10 % |
| Unit total turnover > 1,854 mio. € | 0.03 % |
| Minimum fee for Denmark per unit per year | 1,115 € |
| Maximum fee for Danmark per unit per year | 4,464 € |
| Alternatively, a chain with more than 5 certified units can pay a fixed rate per unit* | 1,339 € |
| All the chain's licence's are settled according to this model, if applicable. |
| Renewal fee (new generation of requirements) incl. one inspection visit*/*** | 1,115 € |
| Fee per additional unit in a chain - following the same rules as for applications - excl. inspection visit* | 418 € |
| Inspection visits (per visit): | |
| More than one inspection visit within the Nordic region | 557 € |
| Extension/change of existing licence:**** | |
| Case handling < 4 hours | 418 € |
| Case handling < 8 hours | 836 € |
| Case handling ≥ 8 hours | 1,673 € |
* A chain is defined as units with identical brands and same concepts, which certify at least 5 hotels and apply for a licence coordinated as well as have coordination during the validity period of the licences.
** Where inspection visits require more than one day away from the office including travelling, Ecolabelling Denmark can invoice an additional fee of 1,115 € + VAT per extra day. Other extraordinary costs induced by the audit can also be invoiced the applicant.
*** The renewal fee only applies if the application has been signed and submitted before end of the validity of the licence. Else the normal application fee will apply.
**** Administrative tasks that takes less than 1 hour will not be invoiced.
All fees are exclusive of VAT. All information related to fees is subject to a disclaimer for errors and omissions.
The recipient is liable for the VAT according to article 56 of the Council Directive 2006/112/EC.
Nordic fee
Valid from 01-01-2026 til 31-12-2026
Publish date: 26-09-2025
| Application fee (incl. one inspection visit within the Nordic region) | 1,983 € |
| Fee per additional unit in a chain - if applications are coordinated centrally by same contact person* | 849 € |
| Annual licence fee for Denmark based on turnover per unit + VAT: | |
| Unit total turnover 0-1,883 mio. € | 0.10 % |
| Unit total turnover > 1,883 mio. € | 0.03 % |
| Minimum fee for Denmark per unit per year | 1,132 € |
| Maximum fee for Danmark per unit per year | 4,535 € |
| Alternatively, a chain with more than 5 certified units can pay a fixed rate per unit* | 1,360 € |
| All the chain's licence's are settled according to this model, if applicable. |
| Renewal fee (new generation of requirements) incl. one inspection visit*/*** | 1,132 € |
| Fee per additional unit in a chain - following the same rules as for applications - excl. inspection visit* | 424 € |
| Inspection visits (per visit): | |
| More than one inspection visit within the Nordic region | 565 € |
| Extension/change of existing licence:**** | |
| Case handling < 4 hours | 424 € |
| Case handling < 8 hours | 849 € |
| Case handling ≥ 8 hours | 1,699 € |
* A chain is defined as units with identical brands and same concepts, which certify at least 5 hotels and apply for a licence coordinated as well as have coordination during the validity period of the licences.
** Where inspection visits require more than one day away from the office including travelling, Ecolabelling Denmark can invoice an additional fee of 1,132 € + VAT per extra day. Other extraordinary costs induced by the audit can also be invoiced the applicant.
*** The renewal fee only applies if the application has been signed and submitted before end of the validity of the licence. Else the normal application fee will apply.
**** Administrative tasks that takes less than 1 hour will not be invoiced.
All fees are exclusive of VAT. All information related to fees is subject to a disclaimer for errors and omissions.
The recipient is liable for the VAT according to article 56 of the Council Directive 2006/112/EC.
Nordic fee
Valid from 01-01-2024 til 31-12-2024
Publish date: 29-09-2022
| Application fee (incl. one inspection visit within the Nordic region) | 1,896 € |
| Fee per additional unit in a chain - if applications are coordinated centrally by same contact person* | 812 € |
| Annual licence fee for Denmark based on turnover per unit + VAT: | |
| Unit total turnover 0-1,8 mio. € | 0.10 % |
| Unit total turnover > 1,8 mio. € | 0.03 % |
| Minimum fee for Denmark per unit per year | 1,083 € |
| Maximum fee for Danmark per unit per year | 4,334 € |
| Alternatively, a chain with more than 5 certified units can pay a fixed rate per unit* | 1,300 € |
| All the chain's licence's are settled according to this model, if applicable. |
| Renewal fee (new generation of requirements) incl. one inspection visit */*** | 1,083 € |
| Fee per additional unit in a chain - following the same rules as for applications - excl. inspection visit* | 406 € |
| Inspection visits (per visit): | |
| More than one inspection visit within the Nordic region | 541 € |
| Extension/change of existing licence:**** | |
| Case handling < 4 hours | 406 € |
| Case handling < 8 hours | 812 € |
| Case handling ≥ 8 hours | 1,625 € |
* A chain is defined as units with identical brands and same concepts, which certify at least 5 hotels and apply for a licence coordinated as well as have coordination during the validity period of the licences.
** Where inspection visits require more than one day away from the office including travelling, Ecolabelling Denmark can invoice an additional fee of 1,083 € + VAT per extra day. Other extraordinary costs induced by the audit can also be invoiced the applicant.
*** The renewal fee only applies if the application has been signed and submitted before end of the validity of the licence. Else the normal application fee will apply.
**** Administrative tasks that takes less than 1 hour will not be invoiced.
All fees are exclusive of VAT. All information related to fees is subject to a disclaimer for errors and omissions.
The recipient is liable for the VAT according to article 56 of the Council Directive 2006/112/EC.
How to apply for a certification
This product group is digitized.
You will find application guides and tools to help you with your application under the CRITERIA tab on this page. Application must be submitted via the Nordic Ecolabelling Portal, where you also upload your documentation.
If you are not registered as a user, you can request login credentials.
You can read more about the application process here:
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